Creating & Sending a Bulletin in ClubRunner Nova

How to create, publish and share your club bulletin
District 9675 – club-level resource

The Bulletin is your club’s regular update for members. In ClubRunner Nova, bulletins can be created, stored for future reference, and shared with members (and sometimes the public, depending on your settings).

Quick tip

If you can’t see the Bulletin menu, it usually means your role doesn’t have access. Contact your club Secretary or ClubRunner Administrator.

For members

  • Find and read the latest bulletin

  • Access past bulletins (club history)

  • Download PDFs or attachments (if included)

For editors (Secretary / Bulletin Editor)

  • Create and format a new bulletin

  • Add content blocks, images and links

  • Publish and share the bulletin

  • Maintain consistent naming and archiving

1) Where to find the Bulletin

After logging in to the Member Area, look for a menu item such as: Bulletin, Publications, Communication, or Bulletin Manager.

Members: open the latest bulletin and use the archive list for older editions.
Editors: open the Bulletin area and choose Create New (or similar).

2) How members use the Bulletin

  1. Log in to the Member Area.
  2. Open Bulletin (or your club’s equivalent menu).
  3. Select the latest bulletin to read online.
  4. If available, download the PDF or open attachments.
  5. Use the archive list to view previous bulletins.

3) Bulletin editor workflow (recommended)

Step 1: Create the bulletin 

  • Log into Member area

  • Go to Bulletin 

  • Select your club’s standard template if you have one. If not create a template

  • Set a clear title (example below)

  • Select the issue date / publish date

  • Use consistent theme colours
  • Avoid changing layout style each week

  • Save a draft early

Naming tip: YYYY-MM-DD Club Bulletin (e.g., 2026-02-19 Club Bulletin)

Step B: Add content

  • Text blocks 

  • Images (use Admin Image Library)

  • Stories (auto-linked)

  • Events (pull from event listings)

  • Birthdays and anniversaries (pull form database of active and honorary members

  • Buttons & links

Step C: Images & links (best practice)

  • Use the Admin Image Library for reusable/official images

  • Resize large photos before uploading

  • Use clear filenames (e.g., EventName_2026.jpg)

  • Link to event pages rather than retyping details

Step D: Preview, test, publish

  • Use Preview to check formatting

  • Check on mobile (short paragraphs work best)

  • Confirm links and attachments

  • Send test copy

  • Send to  Members and Bulletin Subscribers

  • Set status to Published

  • Confirm archive visibility

4) Bulletin quality checklist (2 minutes)

  • Title includes date/issue number

  • Top section shows next meeting details

  • Key actions are easy to spot (RSVP, volunteer, donate)

  • Images are not huge (page loads quickly)

  • All links tested

  • Contact person listed for events/projects

5) Troubleshooting

I can’t see the Bulletin menu

Your role may not have access. Contact the club Secretary or ClubRunner Administrator.

Images look huge or messy

Resize images before upload and use smaller images in the bulletin body. Prefer the Admin Image Library for reusable images.

Links don’t work

Use full URLs when possible and test using Preview. If linking to internal pages, copy the page URL from your browser.

Members didn’t receive the bulletin email

Check the send list, member email addresses, and whether the bulletin was published before sending.

ClubRunner Support

There is more detailed instructions on how to create and send a bulletin ClubRunner Support Link to ClubRunner Support

Downloads

Rotary District 9675 | rotarydistrict9675.org