ROTARY DISTRICT 9675 · LEADERSHIP WORKSHOP
Supporting Resources
Everything covered in the 45-minute workshop, in quick-reference form — plus the official guides and support channels for when you're working on your own.
Platform: ClubRunner (District version) · For: District Leadership Team
Logging in · Finding people · Email · Documents · Images · Reports · Zoom · Using AI · Getting help
Your login gives you access to the members-only area. What you can open depends on your district access level.
Go to the district website and select Member Login (top of the homepage).
Enter your login name (usually your email address) and password.
If multi-factor authentication is enabled, enter the verification code sent to your email.
You'll land in the member area. Explore the menu; what you can open matches your access level.
Select Forgot password? on the login screen.
Enter the email address on your member profile.
Follow the reset link emailed to you (check spam/junk if it doesn't arrive within a few minutes).
→ VIDEO: How do I login? — 4-minute walkthrough
→ How do I log in? (District) — the district-site version
→ How do I log in to ClubRunner? — step-by-step with screenshots, including password recovery and MFA
Every member of every club in the district is in one database — searchable, browsable and downloadable.
Once logged in, open member search from the member area (under Membership or Reports).
Filter by name, club or status.
Select the person to open their full profile: contact details, club, positions and history.
Open the district directory to browse or download member listings — what displays for each person respects their individual privacy preferences.
Use the district organisation chart and club executives listings to find who holds a role.
Downloadable directories are available in PDF and Word formats.
Send targeted email to exactly the right people — a whole club, a committee, or a custom list — without maintaining spreadsheets of addresses.
Open the Email Message Center from the Communication menu.
Select Compose new message.
Choose recipients: individuals, whole clubs, committees, or your custom distribution lists.
Tick send a copy to myself — the easiest way to check how it lands.
Write your message (or start from a template), attach any files.
Check the recipient count, then send now or schedule for later.
Return to the Email Message Center and open your sent message.
Review the email status report — sent, delivered, bounced.
Run the missing email addresses report to find members you can't reach by email.
One organised home for district files — instead of attachments scattered across inboxes.
In the member area, open Organization → Documents.
Create the folder first: click Add Folder and give it a name and description. Subfolders keep things tidy.
Upload the file with a clear name and a short description.
Set the access level — this decides who can open it, from public website visitors through to executives only.
Committee files live with the committee: Organization → Committees, open your committee, then its documents area.
The same folder, upload and access-level controls apply — included at no extra charge on the district.
Upload once, reuse everywhere — stories, pages, bulletins and albums all draw from the same library.
In the member area, open Website → Website Content → Image Library.
Upload by drag & drop or the Upload button — jpg, png, gif or bmp, up to 15 MB each.
Organise My Images with subfolders (right-click → New Subfolder) — one per event or year works well.
The locked ClubRunner Images and Rotary Images folders hold logos and stock images you can use in any story or page.
Create the album first: title, description and date.
Then add photos (drag & drop works here too) and give them captions.
Albums display on the website with a built-in slideshow.
Deleted images and albums go to a Deleted folder and can be restored.
The reports dashboard gives you district-wide insight at a glance; the individual reports give you the downloads you need for meetings and planning.
District directory — view, download and print member listings (PDF/Word).
Member data export — download member details to Excel for mail-merges and analysis.
Club positions report — who holds which role in every club; essential at changeover.
Membership dashboard & trends — growth, attrition and statistics by club or area.
eDirectory Builder — build custom reports when the standard ones don't quite fit.
The district holds a licensed Zoom account so committees and clubs don't need their own. Bookings are coordinated through the District Secretary.
Email the District Secretary with the date, time, duration and purpose of your meeting.
You'll receive the meeting details (or host access) once the booking is confirmed.
Book early for recurring meetings so the time slot is protected across the series.
Always schedule with a waiting room and passcode enabled.
Share the link with exactly the right people — through the Email Message Center, not on public pages or social media.
Know your host basics: admitting attendees, muting all, screen sharing, and starting/stopping recording.
Tell attendees before you start recording, and store recordings and transcripts securely — they contain personal information.
AI assistants (such as Claude, ChatGPT or Copilot) can take real hours out of routine club and district administration — provided a person stays in charge and member data stays protected.
Drafting bulletins and newsletters from meeting transcripts; first drafts of grant applications and media releases; event promotions; summarising long documents; tidying formal correspondence.
Saves scarce volunteer hours, helps small clubs produce professional-quality communications, and lowers the barrier for members taking on secretary, bulletin or PR roles.
Start with your own material — a transcript, your notes, last year's grant application.
De-identify it first: remove member names paired with contact details, and anything sensitive.
Ask the AI for a draft in the format you need (bulletin item, media release, summary).
Review, fact-check and edit before anything is sent or published — you are the author, the AI is the assistant.
You're not on your own — official documentation is extensive, and support responds quickly.
Searchable how-to articles for every module, including a dedicated District Help section.
Can't find the answer? Email support with your name, club and district.
Recorded webinars for district executives covering the District version modules.
For ClubRunner access levels or login problems, contact the district ClubRunner administrators Stephen Humphreys Julie Collareda. For Zoom bookings, contact the District Secretary. Kay Mireylees